Privacy Notice for Future Toolbox

Future Toolbox (collectively referred to as ‘we’, ‘us’ and ‘our’ in this Privacy Notice) take the protection of your privacy very seriously. We will only use your personal information to deliver the services you have requested from us, and to meet our legal responsibilities as data processors.


How do we collect information from you?

We obtain information about you when you engage us to deliver our services and/or when you use our website, for example, when you contact us about our services.


What type of information do we collect from you?

The personal information we collect from staff in schools/organisations only includes your name, school/organisation address, school/organisation telephone number, school/organisation email address and your role within school. We will very rarely collect your personal data outside of your school/organisation (personal mobile, home address, date of birth) unless you provide these to us at your request.

Should you purchase a product from us (in person or via our website), we may collect personal data to mail the product to you. We may contact use these details to contact you for feedback or to inform you of similar products. You can opt out of future contact should you wish.

Note to parents:

We understand the importance of protecting children’s privacy in the interactive online world. The website covered by this privacy policy is not designed for or intentionally targeted at children 16 years of age or younger. It is not our policy to intentionally collect or maintain information about anyone under the age of 16.


How is your information used?

In general terms, and depending on how you engage with us and as part of providing our agreed services we may use your information to:

• contact you by post, email or telephone

• verify your identity where this is required

• understand your needs and how they may be met

• maintain our records in accordance with applicable legal and regulatory obligations

• process financial transactions

• prevent and detect crime, fraud or corruption


Who has access to your information?

We will absolutely not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Any staff with access to your information have a duty of confidentiality under the ethical standards that we are required to follow.


Third Party Service Providers working on our behalf

We may pass your information to our third party service providers for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. We carry out checks to ensure that our suppliers are complying with GDPR and that they have adequate safeguards and controls in place over personal data.

Please be assured that we will not release your information to any other third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.


How you can access and update your information

Keeping your information up to date and accurate is important to us. We commit to regularly review and correct where necessary, the information that we hold about you. If any of your information changes, please email or write to us, or call us using the ‘Contact information’ noted below. Security precautions are in place to protect the loss, misuse or alteration of your information. Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.


Your choices

We may occasionally contact you by post/email/telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below.


Your rights

You can write or email us to obtain further details of the Personal Data we hold about you and the purposes for which we use it using the contact information below.

You may also have the right to require us to:

• Provide you with a copy of the Personal Data you have provided to us

• Update any inaccuracies in the Personal Data we hold

• Delete any Personal Data that we no longer have a lawful ground to use

• Where processing is based on consent, to withdraw your consent so that we stop that particular processing

• Object to any processing based on our legitimate interests unless our reasons for that processing outweigh any prejudice to your data protection rights

• Any requests for additional information or to exercise your rights should be made in writing to the below contact details.

This privacy notice is available electronically on our website at


Links to other websites

Our website contains links to other websites. This notice applies only to our website so when you access links to other websites you should read their own privacy notices.


Changes to our privacy notice

We keep this privacy notice under regular review and will place any updates on our website. Paper copies of the privacy notice may also be obtained by emailing us at

This privacy notice was last updated on 25 May 2018.


Contact information:

Mark and Julie Kennedy (Partners – Future Toolbox)

Future Toolbox, 42 Colwyn Road, Northampton, NN1 3PX

Phone: 07736 926059


Future Toolbox is committed to respecting and protecting our contacts’ privacy and we take it as seriously as we take our events.

Here’s a summary of our views and practices relating to your personal data and how we treat it:

We only keep necessary personal data related to your school/organisation contact details

Under GDPR (General Data Protection Regulation) we have a number of lawful reasons that we can use to process your personal information. One of the lawful reasons is called ‘legitimate interests’.

We will only send you relevant information to share useful tips for your school and students and keep you informed of our programmes that may be of benefit to your school/organisation.

We send you emails about our events from time to time, but you always have the right to say no or opt-out.

If you’d like to learn more, you can request our full privacy policy anytime.

If you have any concerns or questions about how we protect your privacy, please contact us at

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements